Performing Arts Special Collections

Reproduction and Photocopy Requests

Performing Arts Special Collections’ staff controls all duplication services and reproduction requests. We make every attempt to accommodate duplication requests, but duplication is inherently stressful to the originals. Consequently, limits have been established to balance researchers' needs and our obligation to preserve these special materials. Photocopy, photography, microfilm, and audiovisual requests are accepted pending review of:Photocopy, photography, microfilm, and audiovisual requests are accepted pending review of:

• Physical condition of materials
• Copyright restrictions: see also UCLA Library Copyright Policy
• UCLA donor agreements
• Amount and nature of materials requested for duplication

Researchers are asked to review and acknowledge the Reproduction and Photocopying Requests notice and complete and submit the appropriate request form(s).

• Photocopy orders are processed in the order received and are subject to approval. Same day service is not available. All copying is done by archive staff. All copies will be marked with a property stamp, prominently displayed.
• Large photocopy requests of 50 pages or more require a pre-paid deposit, via bank draft or personal check, payable to UC Regents. Processing time of orders will vary depending on the length of the queue. Additionally, large orders are processed in batches of 50 pages. Please consult a staff member for further instructions. Applicable postage costs and sales taxes will be charged to your final bill.
• International users are encouraged to inquire about alternative payment arrangements. Please consult desk staff.
• Photocopy charges for non-UCLA patrons begin at $4.00 minimum charge and forty cents per letter sized page thereafter. Please be aware that it may not be possible to photocopy some oversized items in their true format. Digital scans of these items may be possible at a significantly higher fee. Legal and oversized paper, as well as any special handling, will incur additional charges.

Fee schedule for Non-UC Users (Consult staff regarding your options.)

Copyright Reproduction and Photocopying Requests

The UCLA Library does not own the copyright for most of the collections or materials held in the library. Unless the copying you request qualifies as "fair use", only the copyright owner can give permission for copying, reproduction or use of copyrighted material. At the beginning of your research you are encouraged to consult with Special Collections staff to determine whether, and to what extent, fair use photocopying is permitted, the cost required and the estimated time for completion of your request. Special Collections staff coordinates all photocopying and reproduction services. If you are interested in obtaining copies, reproductions or permission for use beyond fair use, you are encouraged to obtain permission from the rights holder prior to consulting the library. A sample form of request for permission can be found at the American Association of Publishers website.

Requests for fair use photocopying of materials held in the UCLA Libraries Special Collections Units (Arts Library Special Collections. Biomedical Library History of Medicine Division, Music Library Special Collections and YRL Department of Special Collections) are subject to the following:

• The researcher has read, reviewed and acknowledged the Copyright Compliance Notice below.
• Photocopying can be done without harming the material.
• The request complies with UCLA donor agreements.
• The researcher has prepaid the fees.

Not all materials held in Special Collections Units are suitable for photocopying. Photocopying requests are reviewed on a case-by-case basis.

Notice: Warning Concerning Copyright Restrictions

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

Guidelines for Approval of Reproduction Requests

Scripts
Approved requests are limited to one (1) scene or 10 pages per any production/work – which ever is less - (this includes all working titles and various versions of a work from the general script collections or personal papers).

Books and Bound Scripts
Approved requests are limited to 10 pages per volume. Copies cannot be made from volumes that have brittle paper, have pages that do not open, are tightly bound, are more than 1 1/2 inches thick, or are oversized [indicated by an "*" in the call number].
Examples of Book Collections that cannot be reproduced: fine press books, limited editions, artists books, books printed on vellum/parchment, comic books.

Books that are available elsewhere in the UCLA Library system will not be duplicated. Books assigned to the custody of Special Collections by Inter Library Loan cannot be duplicated by UCLA. All such requests are to be handled by the loaning institution.

Pamphlets, Oversize and other Printed Ephemera Consult department staff for further information.

Manuscripts
Approved requests are limited to 50 exposures. Duplication will not be provided for manuscripts with illuminations, manuscripts written on vellum or parchment, manuscripts containing original works of art / illustrations, or oversized items such as maps and posters. Additional restrictions may apply; consult department staff for further information.

Photographs
Photocopying is not permitted, although photographs may be duplicated by means of a photographic process.

Oral History Transcripts
Approval is based on individual collection or transcript. Consult department staff.

Audio-Visual Materials
Consult department staff for further information.

Donor Restrictions

The Library holds legal agreements with some donors which require expressed written permission for duplication. Consult department staff for further information.

Cameras and Scanners

Due to the status of copyright law, the Department prohibits the scanning or digitizing of images and text from unpublished manuscript or archival collections. Scanning of published materials for research/personal use may be considered. If approved, readers must complete a photocopy request form. Readers requesting to use their own photographic equipment for approved copying must make an appointment and may be required to pay fees. The use of Flash equipment is not permitted in the reading room.

Licensing for Reproduction Requests

When the University of California Regents or the UCLA Library owns copyright, a License Agreement is required for reproduction requests. Consult department staff.