Fees and Fines

	General Information
	UC Undergraduate Students, Staff, and UCLA Extension Students
	UC Graduate Students
	UC Faculty and Academic Staff
	External Users
	Credit Card Transaction Authorization Form

UC Undergraduate Students, Staff, and UCLA Extension Students

Overdue Charges

If material is not returned on time, either a fine or replacement bill may be issued. The Library sends two overdue notice as a courtesy but is not responsible for their receipt; users are responsible for managing their own materials.

Fines are assessed by the physical piece for all days on which the lending library is open.

Fines are charged on the following materials:

Fines by Material Type
Short-Term Reserve Material (two-hour, overnight)	$5 per hour for every hour the lending library is open, up to a maximum of $50 per item
Recalled Material and Long-Term Reserve Material (1-7 days)	$5 per day for every day the lending library is open, up to a maximum of $50 per item

Replacement Charges

A Library replacement bill is issued when a user fails to return borrowed materials. Each bill includes a replacement processing fee, a replacement charge for the item, and applicable fines, such as those for recalled materials (see above). The replacement charge is the actual cost of the item or a standard price selected from the UCLA Library replacement charge schedule (see below). The $50 replacement processing fee is comprised of two components: a $10 billing processing fee, which includes labor and supplies expenses incurred to issue the bill, handle user interactions, and process cancellations and payments; and a $40 materials processing fee, which includes labor costs to order and process the item being replaced. The billing processing fee generally cannot be canceled; the materials processing fee is canceled if the user returns the item before a replacement copy has been ordered. The entire $50 processing fee remains due for any item referred to a collection agency.

Monographs and bound journal volumes are billed at the actual item cost or at a standard charge selected from the chart below:

Replacement Fees
Arts, Humanities, Management, Music, and Social Sciences	Health and Life Sciences	Physical Sciences and Engineering
1995-present: $50 1980-94: $60 1970-79: $65 1960-69: $70 1950-59: $75 1940-49: $80 1930-39: $85 1920-29: $90 1910-19: $95 1900-09: $100 1850-99: $125	1995-present: $75 1980-94: $90 1970-79: $95 1960-69: $100 1950-59: $105 1940-49: $110 1930-39: $115 1920-29: $120 1910-19: $125 1900-09: $130 1850-99: $150	1995-present: $100 1980-94: $115 1970-79: $120 1960-69: $125 1950-59: $130 1940-49: $135 1930-39: $140 1920-29: $145 1910-19: $150 1900-09: $155 1850-99: $175

Lost or Damaged Items

Lost items should be reported promptly. A user who reports that an item has been lost is responsible for the replacement charge and processing fee, and binding charge if applicable, plus any fines accumulated prior to the time the item was reported lost. All users may be assessed repair or replacement charges for damaged items.

A user may replace a lost or damaged item with a copy acceptable to the library from which the item was borrowed. Users who want to supply a replacement copy should make arrangements with the appropriate library within thirty days of the replacement bill date. The user is responsible for $10 of the processing fee plus the cost of binding, if required.

Payment

Bills for UCLA undergraduate students are sent to the campus Billing and Accounts Receivable (BAR) system and payment handled through BAR. For all other users, instructions for payment are printed on bills. Bills can also be paid at the cashier's window in the Research Library. Non-payment of bills will result in a hold placed on re-registration, graduation, or release of transcripts and referral to a collection agency.

The Library is unable to issue a refund when an item is returned more than six months after a replacement fee has been paid.

Credit Card Transaction Authorization Form (Adobe PDF document)

To pay library bills by credit card, print this form and fill in the information. Mail it along with a copy of your library bill to the address provided.