University Archives

Contributing Materials

The University Archives accepts materials from UCLA administrative offices and departments, academic departments and programs, and related organizations as well as from faculty, alumni, and the general public.

For UCLA Administrative Offices and Departments, Academic Departments and Programs, and Related Organizations

The transfer of non-current files to the University Archives is coordinated with UCLA Records and Resource Management.    Information about University of California records retention schedules is available on the UCLA Retention and Disposition Schedules and Policies Web site.

What is a non-current file?
A file that has not been used in the past year or will not be used more than once per year.

How can non-current files that can be transferred to the University Archives be identified?
UCLA Records and Resource Management will provide advice; the office telephone number is 310.794.2600.

Can duplicates/extra copies of items within files be removed?
Yes.

Should confidential or restricted files be shredded before transfer?
It depends. UCLA Records and Resource Management will provide more information; the office phone number is 310.794.2600.

How often can non-current files be transferred to the University Archives?
There should be at least two linear feet (about two storage boxes) of non-current files before the files are transferred. University Archives will provide boxes.

Should a list of the files in each box be included?
Yes. Emailing the list to the University Archives will also be helpful

What is the contact number when files are ready for transfer?
Call the University Archives office at 310.825.4068.

For UCLA Faculty and Alumni and for the Public

In addition to departmental files, the University Archives also acquires materials from UCLA faculty and alumni as well as from the public. For further information on contributing materials, call 310.825.4068.