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Library News for the Faculty |
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April 1997
In This Issue:
CLICC Adjusts to a Welcome Reality of Growing DemandsAs the College Library Instructional Computing Commons (CLICC) moves into its third quarter of operation in the newly renovated Powell Library, the following projects and ideas that were formed in the abstract have now had a chance to be implemented in a live environment. Lab Usage
Classroom Reservation Policy Reserved Lab Hours To enable us to take reservations and enforce time limits, OAC programmers are currently working on a reservation system that we hope to implement in the Fall '97 quarter. This system will enable lab users to sign up in advance for a station; rather than waiting in line, they will be given a time that a computer will be available. Currently, the only stations that are reservable are the scanner stations. Reservations for these stations are taken at least an hour in advance for 30-minute time slots. The new reservation system will also allow users to request specific types of facilities such as a scanner, zip or jaz drive, or CD-ROM. Hardware
Staffing A team of student consultants built and continue to develop a web site at <http://www.clicc.ucla.edu> where information is offered on CLICC's services, hours, classroom schedules, and hardware and software offerings. For information regarding CLICC contact Lisa Kemp at x63040 or by email at <kemp@ucla.edu>. College Library Electronic Reserves: Online Undergraduate Reserves Now Offers Full Texts of Course ExamsThree years ago, College Library Reserves began automating its reserve processes. In September 1995, reserve materials began to circulate online through the Orion system; this eliminated the tiresome manual checkout process for users. Launched at this same time was an online reserves catalog on ORION, which provided both expanded onsite and remote access to the lists of materials placed on reserve for classes. With the development of a College Library Web site, the list of class reserve materials was then mounted on the World Wide Web. In the most recent enhancement of the electronic College Library reserves, the full texts of many of the exams on permanent reserve have been added to the Web site, and are available for viewing and printing. Full-text exams are accessible only by computers connected to the UCLA campus network (in libraries, labs, and residence halls) or by dialing through Bruin OnLine. Users accessing the web site from non-UCLA locations or dialing in via Internet service providers (such as AOL or Netcom) can access the Reserves catalog but are locked out of the full-text image bank. Remote accessibility via Bruin OnLine has been especially exciting for commuting students, broadening their capacity to study at home. Since September 1996, the full-text items have been viewed 21,852 times; 13,281 viewings occurred during the month of February. In the near future online homework solution sets, class notes, and overheads will be included. Professors Michael Jura and Joseph Rudnick of the Department of Physics, and Professor Jamey Anderson of the Chemistry Department are partners in this phase of the project. They will provide Reserves with pristine copies for scanning and give feedback on usage and accessibility for their students. Departments no longer have to provide multiple copies of exams for circulating, thus saving money on photocopying. Also, TAs will devote less time to upgrading, monitoring, and maintaining these high-use folders. We expect complete implementation of this project beginning Fall 1997. After accessing the College Library home page at <http://www.library.ucla.edu/libraries/college/>, then selecting Reserves, student users can examine materials being held on reserve and faculty can electronically place materials on reserve.
Clickable Selections for College Library Reserves On Reserve Spring '97: the materials held in College Library Reserves are accessible to the user. Faculty Requests: instructors can place orders to put materials on reserve. Virtual Office Hours: the user is linked electronically to materials available through various academic departments. To take full advantage of these new undergraduate Reserves services, contact Alicia Reiley, Reserves Supervisor, for an appointment at x64065 or by email at <areiley@library.ucla.edu>. For instruction, either for you or your students on using Netscape, contact the Library Instructional Services Coordinator at x52138. Library Appoints New Heads for Special Collections and CatalogingSusan Macall Allen has been appointed Head of the Department of Special Collections in the University Research Library, a department responsible for 300,000 rare books, 25 million historical and literary manuscripts, the University Archives, and active Oral History and Publications programs. Allen comes to UCLA from Kalamazoo College in Michigan, where she served as Director of Libraries and Media Services from 1993. Prior to that, she served in several capacities at the Libraries of The Claremont Colleges, including Head of Special Collections for six years and Assistant to the Director of Libraries. She received bachelor's and master's degrees from the University of Wisconsin, Madison, and a second master's degree from St. John's College in Santa Fe, New Mexico. She was awarded the Ph.D. degree from UCLA and named Graduate Woman of the Year by the Department of Library & Information Science in 1996. Allen has published extensively on History of the Book topics and has delivered papers in this area on undergraduate use of rare books and manuscripts. In 1984 she established the Oldtown Press; as its proprietor she is also the designer, typographer, printer, and publisher of several limited editions. Dr. Allen is currently Chair of the American Library Association Rare Books and Manuscripts Section (RBMS), a member of the Rare Books and Manuscripts Librarianship Editorial Board, and from 1991 to 1995 she was Chair of the RBMS Security Committee. She established the Library Security Officer Listserv, which she moderates, and has spoken often and published extensively on the subject of rare book theft and library security. Carol G. Hixson has been appointed Head of the Cataloging Department, University Research Library. The Cataloging Department is responsible for the creation of cataloging records for and the physical preparation of approximately 80,000 volumes annually, in the arts, humanities, and social sciences. Hixson joins UCLA from Indiana University in Bloomington, where she served as the Head of the Libraries' Catalog Management Department from 1994. Between 1987 and 1994, she held a variety of positions at the University of Florida, Gainesville, including Head of Bibliographic Control and Head of Monograph Cataloging. She began her professional career as a cataloger of Spanish, Portuguese, Italian, and French at the University of Nebraska, Lincoln. Hixson received her bachelor's degree in Spanish from Grinnell College in Iowa, and her master's degree in Information Studies from Drexel University in Philadelphia. She is a member of Phi Beta Kappa and Beta Phi Mu. Her publications include, notably, Lafayette in the Age of the American Revolution: Selected Letters and Papers, 1776-1790, vol. 5 (Cornell University Press, 1983), for which she served as Assistant Editor and Latin American Women in the Political Process and Mexican Women in Transition, both published by Vance Bibliographies. Ms. Hixson is currently a member of the American Library Association's Committee on Cataloging: Description and Access, and a reviewer for Library Resources & Technical Services. In 1993, she served on the first Task Group of the national Program for Cooperative Cataloging. Long a proponent of cooperative cataloging, she established, in 1992, the Cooperative Cataloging listserv (COOPCAT-L) which has moved with her to UCLA. The Past Seven Years of Research Library Acquisitions Have Turned Up the VolumesAt the rate of about 72,000 annually, the net increase in new titles has resulted in the collections outgrowing available stack space. Designed to hold 1.5 million volumes, the URL stacks are currently about 750,000 volumes over ideal shelving capacity. Overflowing stacks, misshelved books, and shelving backlogs at the end of each quarter have hurt the accessibility of the collections. Since the late 1980s the Library has followed a labor-intensive procedure to transfer volumes from the URL to the Southern Regional Library Facility (SRLF). This procedure has involved a title-by-title review and selection by URL Bibliographers. Faculty were informed of the areas of the stacks that were being reviewed for transfer and given the opportunity to "deselect" volumes slated for transfer. Under this system, an average of 44,000 URL volumes annually have been transferred to the SRLF. To remedy the overcrowded stack conditions of the URL will require transferring around 450,000 volumes over the next three years, and then keeping the size of the collections at a steady state thereafter. To do this requires that we abandon the current labor-intensive selection and review procedures. The Library has devised a plan that adheres to the principle that low circulating materials should be transferred and high use materials should stay in the open stacks, yet removes Bibliographers and faculty from the time-consuming process of title-by-title review. The plan will take advantage of ORION system-generated lists of titles in call number order. Titles to be transferred will be identified using a set of criteria based on publication date and circulation count statistics within a certain time frame. The Library currently is analyzing data from ORION to determine the set of criteria that will best identify low-use materials; e.g. two or fewer circulations since 1987. Once the criteria are determined and the lists produced, Bibliographers will review the lists to identify exceptions that need to remain in the URL. Books will be physically moved beginning in July 1997. The Library intends to transfer at the rate of 150,000 volumes per year over the next three years. Any URL title transferred to the SRLF will have the benefit of being housed in an environmentally controlled storage area and will be available for check-out by users. If you have any comments or questions regarding the plan, please contact Cindy Shelton, Head of the URL Bibliographers Group at 51324 or byemail at <cshelton@library.ucla.edu>. MELVYL® on the World Wide Web
MELWEB is the Web site that's now accessible for searching the MELVYL® Catalog and six periodical databases: Computer Articles, Current Contents, INSPEC, MAGS, Medline, and NEWS. In addition, MELWEB offers the following features not available in classic MELVYL®:
As part of the UC Digital Library of Science, Technology, and Industry Collection, two agreements have been finalized with HighWire Press and Springer Verlag to provide electronic access to many of their journals. In addition, several beta tests are underway with Elsevier Scientific Publishers and OCLC (for access to electronic journals from a number of publishers, including Blackwell Science and the Royal Society of Chemistry). The primary interface to individual articles in these electronic journals is MELWEB. As quickly as possible, links are being added to the bibliographic citations in MELVYL databases such as MEDLINE Plus and INSPEC so that with a click of a mouse button one can move from a citation to the full text of the article cited. Try this search from the MELWEB home page to test this new feature:
For electronic journal availability, check the UCLA Library web pages, or consult the UC Library Planning & Action Initiative. You Are Invited to: The 49th Annual Robert B. and Blanche Campbell Student Book Collection CompetitionFinal judging and presentation of awards to the winning collections in Graduate, Undergraduate, and Children's categories will be held at 3 pm on Wednesday, April 23, 1997 in the Department of Special Collections on the A level of University Research Library. |
