Library News for the Faculty

Spring 1999

In This Issue

• U.S. Copyright Office Holds Hearing at UCLA on Distance Education Exemption
• Planning Underway for New Biomedical Library
• Gordon Theil Named Head of Arts Library
• Request Debuts on Melvyl® Catalog on the Web
• Part of Index of Christian Art Now Available Online
• Call for 1999 Librarian of the Year Nominations
• Campbell Contest Award Ceremony April 21
• Library Creates Two New Electronic Classrooms
• Contents of Estelle Ishigo Archive Made Digitally Accessible
• Dickey Collection Photographs Now Available Online And in Person: April 28 Event Focuses on Collection

U.S. Copyright Office Holds Hearing at UCLA on Distance Education Exemption

The United States Copyright Office held a day-long public hearing at UCLA in February on copyright issues that relate to distance education through digital technologies.

The subject is of particular interest to the UCLA Library because through its reserve services it makes instructional materials for many courses available electronically. Increasing numbers of instructors are requesting that materials be put on electronic reserve, and they are also expanding the types of reserve materials to include sound and visuals.

Required by the Digital Millennium Copyright Act (DMCA), which was enacted in October 1998, this hearing was one of three being held across the country with representatives of copyright owners, non-profit educational institutions, and non-profit libraries and archives. One section of the DMCA requires the Copyright Office to submit recommendations to Congress that promote distance education through digital technologies while maintaining an appropriate balance between the rights of copyright owners and the interests of users; those recommendations will be based on the results of these hearings.

The Los Angeles hearing consisted of four panels, with the first panel featuring two representatives from UCLA. Chancellor Albert Carnesale spoke on behalf of the Association of American Universities, the American Council on Education, and the National Association of State Universities and Land-Grant Colleges; and Robert Lapiner, dean of Continuing Education and UCLA Extension, represented the University Continuing Education Association. UC-affiliated faculty on the second panel were Howard Besser, associate professor in the UCLA Graduate School of Education and Information Studies and associate adjunct professor at UC Berkeley, and Michael Tanner, professor of information systems at UC Santa Cruz.

Among the issues Chancellor Carnesale raised are the increasing use of distance education by universities in order to make education more broadly accessible, and the changing forms that classroom education is taking, in which classrooms are no longer self-contained and education is no longer constrained to the classroom. He noted that in many cases it is easier to share information electronically than in-person, and that it is not useful to treat the digital transmission of information differently than its transmission by any other medium. Furthermore, he questioned the danger to academic freedom when licensing problems mean that teachers and students must rely on outside agencies to determine what can and can't be used in instruction.

Dean Lapiner stated that establishing a dichotomy between digital and analog educational materials is unwise because education is education, regardless of the medium. He noted that security controls, including ID registration and password access, are already in place to control access to electronic materials. And he reminded the committee that many higher educational institutions (and their staffs) are also copyright holders, so they are already extremely sensitive to copyright concerns and are proactive in communicating about and enforcing copyright restrictions.

Many of the speakers stressed that licensing and other prior permission-seeking requirements are a problem in the educational setting. Professor Besser provided concrete examples of the difficulties he has experienced in trying to obtain permissions for using copyrighted materials in distance education and argued these restrictions inhibit essential teaching flexibility. Professor Tanner noted that distance education is likely to dramatically increase in importance in the future as colleges and universities expand efforts to serve greater numbers of people and those in under-served segments of the population, but he added that faculty won't participate in distance education if they cannot easily adapt what they now do in the classroom.

The Copyright Office has also conducted hearings on this issue in Washington, D.C., and Chicago and must submit its recommendations to Congress by April 28, 1999. Information on the DMCA and materials from these hearings are available on the U.S. Copyright Office Web site at <http://lcweb.loc.gov/copyright/disted>.

Planning Underway for New Biomedical Library

As part of UCLA's East of Westwood Master Plan, which aims to replace or repair earthquake-damaged portions of the university's health sciences campus, the conceptual planning process has begun for a new Biomedical Library.

The process began with two meetings of the Library Strategic Mission Committee, chaired by Alison Bunting, associate university librarian for sciences and head of the Biomedical Library; Lawrence Ash, Public Health/Epidemiology; Catherine Cross, medical student; Jason Frand, Anderson School; James Freed, Dentistry; Dohn Glitz, Medicine/Biological Chemistry; Jeanine Huffman, medical student; Evie Kumpart, Medicine/Student Affairs Office; Donald Nierlich, L&S/Microbiology and Molecular Genetics; Anju Relan, Medicine/Educational Development & Research; Mark Schuster, Medicine/Pediatrics; Dora Weiner, Medicine/Medical History; Gloria Werner, university librarian; Kenneth Wolf, Drew University; and Mary Woo, Nursing.

Among the questions the committee discussed were: what library functions will be required to support future educational and research strategies, what technologies will serve those functions, and how those functions and technologies will affect space requirements.

Implementation of the master plan will not begin until the new hospital is completed, which means the library will not open before 2007. This presents the committee with the sizable challenge of projecting future needs and conceptualizing a facility that will address them. In addressing these questions, the committee identified two particular areas of concern: collections and use characteristics.

Given the increasing number of electronic resources, planners must consider to what extent library collections will be accessible online in the future, which will impact collection space requirements. Physical (print) holdings will continue to form an important part of the collections, and the percentage of these materials that will need to be housed on-site must be estimated. In addition, different disciplines have differing needs for electronic and physical collections, and these must be assessed and taken into consideration. Finally, the Biomedical Library has one of the top three historical and special collections in the United States, covering the history of the health and life sciences, which will require a secure and appropriate facility.

In addition to the increasing availability of electronic resources, the committee discussed other factors that will impact future use characteristics. Although the need to visit the library to access resources may decrease for some users, planners must consider the library's role as a place -- a center not only for individual study, but also for formal and informal interaction between students and faculty -- which will influence the floorplan and amenities of the library. Instructional and reference needs are also likely to change in the coming years; specialized assistance in the use of electronic databases for students and for researchers with complex inquiries will likely become increasingly important, as may assistance in the creation and production of multimedia materials for reports, presentations, and classes. In addition, planners must identify any non-UCLA-affiliated constituencies that the library should serve and the services that should be provided for them.

The meeting process will continue throughout 1999, with a final report on the entire East of Westwood Master Plan expected by the end of the year.

Gordon Theil Named Head of Arts Library

University Librarian Gloria Werner has announced that Gordon Theil has been named as head of the Music and Arts Libraries. This new position will more efficiently unite shared concerns of the two libraries, which primarily serve students and faculty in the School of Arts and Architecture; the School of Theater, Film, and Television; and the Department of Musicology in the College of Letters and Science.

Head of the Music Library since 1990, Theil has served on Library committees concerned with issues of library instruction, online public access catalogs, public services, and special collections, and he has been instrumental in the creation and development of the UCLA Library Web site. He also played a central role in the creation of the Music Library's media lab, which contains computer and audio equipment that students and faculty can use to access sound recordings and multimedia CD-ROMs in the library's collections.

Theil was named 1998 Librarian of the Year by the Librarians Association of the University of California, Los Angeles. He is an active member of many professional organizations, including the American Musicological Society; the Associated Music Librarians Group; the International Association of Music Libraries, Archives, and Documentation Centres; and the Music Library Association. Among his published writings are Michael Tippett: A Bio-Bibliography and articles for a number of academic journals. Theil earned both bachelor's and master's degrees in music from UCLA, and he received a master's degree in library science from UC Berkeley.

Request Debuts on Melvyl® Catalog on the Web

Now placing interlibrary loan requests for books held by other UCs is easier than ever for faculty, staff, and graduate students searching the Melvyl Catalog. Just conduct the search, click on the items desired, then use the Request button to initiate the interlibrary loan process electronically.

Request also interfaces with ORION Express. Those signed up for this UCLA Library document delivery service can specify ORION Express on the user information screen to order delivery of campus-owned items.

The Request service cannot be used for photocopies at this time, but plans are to eventually extend the service to cover those materials as well. Future implementation and enhancement of the service will also extend its use to undergraduate students.

For more information about using Request, visit <http://www.cdlib.org/guides/request/> or consult with library staff at the reference desk in any library unit.

Part of Index of Christian Art Now Available Online

The UCLA Arts Library is one of only four locations worldwide with a print copy of the Index of Christian Art, the largest archive of medieval art in the world, which contains reproductions and information on approximately 200,000 works of Christian art from early apostolic times up to 1400 A.D. The contents are not restricted to works produced within ecclesiastical contexts or theological in theme; for example, classical gods, animals, and astrological phenomena are included in the index if they are contained within a Christian context.

And now a computerized database of a portion of this comprehensive resource is available online. Currently, this database contains more than 26,000 subject records,13,000 work of art records, and 15,000 bibliographic records, which users can search by subject, artist, date, locations, object type, liturgy, style, school, medium, and other criteria. Reproductions of the works of art are gradually being added to the online database, with 7,000 images, some in color, currently accessible.

The online database of the Index of Christian Art is available on public workstations in all library units. Users with domain names of ucla.edu or dialing in on Bruin OnLine accounts can also access the database from outside of the library. The index can be accessed through the "Digital Resources" link on the UCLA Library home page at <http://www2.library.ucla.edu> or directly at <http://www.princeton.edu/~ica/database.html>.

If you have further questions about the print or online versions of the Index of Christian Art, or if you would like to make an appointment to use the resource, please contact Judith Herschman, arts librarian <jherschm@library.ucla.edu>; ext. 65426).

Call for 1999 Librarian of the Year Nominations

The Librarians Association of the University of California, Los Angeles (LAUC-LA) is inviting nominations from UCLA faculty, students, and staff for its 1999 Librarian of the Year award. The deadline for nominations is Friday, April 16, at 5 p.m.

This award recognizes excellence in librarianship, particularly as it enhances library service and furthers the teaching and research mission of UCLA. Candidates should be nominated for a specific contribution they made while employed at the UCLA Library, rather than for their overall career at UCLA. All UCLA librarians employed 50% time or more are eligible to be nominated.

The winner will be judged on his/her contributions to assisting the UCLA Library in more effectively meeting the cultural and information needs of the UCLA community and on his/her embodiment of one of the following qualities: creativity, innovation, intellectual or moral courage, leadership, and scholarship.

To nominate a librarian, please e-mail Tina-Karen Forman at <tforman@library.ucla.edu> and indicate "Confidential" in the subject line. Include in the letter the nominee's name, library where he/she works, and a description of how he/she meets the criteria listed above. All nominations and supporting materials will be kept strictly confidential. If you have questions, please call Forman at ext. 65874.

LAUC is the University of California's primary organization for professional librarian and governance affairs.

Campbell Contest Award Ceremony April 21

Winners of the 1999 Robert B. And Blanche Campbell Student Book Collection Competition will be announced at an awards ceremony on Wednesday, April 21. The event will begin at 3 p.m. in the Charles E. Young Research Library Department of Special Collections. The finalists' collections will be on view prior to the ceremony from 1:30 to 3 p.m. in the Research Library's administrative conference room (room 11348).

The competition, which recognizes undergraduate and graduate students who have assembled and organized book collections, offers a total of $1600 in prizes in six categories: undergraduate collection, first and second place; graduate collection, first and second place; children's book collection; and honorable mention. Judging the contest will be Al Martinez, Los Angeles Times columnist; Deborah Costa, librarian; and Philip Rech, library assistant. A display of all the winning collections will be on view in the lobby of the Young Research Library April 26 - June 30.

For further information, visit the competition Web site at <http://www.library.ucla.edu/committees/campbell/index.htm>. Funded in part by a bequest from the late Mr. and Mrs. Campbell, this competition is sponsored by the Friends of the UCLA Library, the Southern California Chapter of the Antiquarian Booksellers Association of America, the Library Staff Association, the UCLA Library, and other interested donors.

Library Creates Two New Electronic Classrooms

The UCLA Library has created two new electronic classrooms for user instruction, one each in the Science and Engineering Library (SEL) - Engineering & Mathematical Sciences (8270 Boelter Hall) and the Charles E. Young Research Library (YRL).

Library staff will use the classrooms to conduct hands-on instruction for faculty and students in the use of the Library's many electronic resources. Each room is fully equipped with multimedia equipment including workstations for 12 (SEL) or 18 (YRL) participants and an instructor, a large projection screen, video/data projector, and VHS videocassette recorder.

The facilities were created for the most part with one-time instructional equipment and technology funds provided by the university.

For information on SEL instructional sessions, consult the SEL Web site at <http://www.library.ucla.edu/libraries/sel/services/instr.htm> or call SEL Librarian Barbara Haner at ext. 50794. For information on YRL instructional sessions, consult the YRL Web site at <http://www.library.ucla.edu/libraries/url/referenc/seminars.htm> or call YRL reference librarian Patti Caravello at ext. 51544.

Contents of Estelle Ishigo Archive Made Digitally Accessible

The UCLA Library has made the first of its imaged collections available via the World Wide Web. The Estelle Ishigo Archive can be accessed through the "Imaged Collections" link on the Library's Collections and Internet Resources Web page at <http://www.library.ucla.edu/cird> or directly at <http://hamachi.library.ucla.edu/ishigo>.

The Estelle Ishigo Archive is part of the Japanese-American Research Project (JARP) Collection, housed in the Young Research Library Department of Special Collections. JARP had its origins in a program of the Japanese-American Citizens League (JACL) to record the history of Japanese in America. The scope of that project led the League to establish cooperative relations with UCLA, which was designated the official repository for all collected materials.

Focusing on the Issei (first) generation of Japanese-American immigrants, the JARP Collection encompasses a variety of materials. There are over 100 groups of individual and family papers, including correspondence, business and personal documents, memorabilia, diaries, ephemera, photographs, scrapbooks, and clippings. The collection also includes audio-taped recordings; questionnaire returns from nationwide sociological surveys of the Issei, Nisei, and Sansei; JACL office records; original artwork in a variety of media; newspapers, yearbooks, directories, and other publications of Japanese social, cultural, and economic organizations; Japanese consulate records from the West Coast; and administrative office files of the project itself.

The artist Estelle Ishigo was born in Oakland, CA in 1899; she died in Los Angeles in 1990. A Caucasian, Ishigo married a Nisei, Arthur Shigeharu Ishigo (1902-57), in 1928. She voluntarily accompanied her husband to the Heart Mountain Relocation Camp in Wyoming in 1942, where they remained interned until 1945. While at Heart Mountain, Ishigo sketched and painted camp life, on commission from the War Relocation Authority. The digital Ishigo Archive encompasses material relating to Ishigo's internment at Heart Mountain, including personal correspondence; picture postcards; literary manuscripts; property, evacuation, and other business records; photographs and snapshots; pencil drawings and sketches; watercolor sketches; watercolor and oil paintings; and three-dimensional objects.

Dickey Collection Photographs Now Available Online And in Person: April 28 Event Focuses on Collection

Donald Ryder Dickey (1899-1932), a California wildlife photographer and naturalist, conducted extensive field work in Canada, Laysan Island, Hawaii, California, and Baja California. He was particularly interested in the ecology of the animals observed, and many of his photographs document birds in various stages of their life cycles, including nests, eggs, and baby birds as well as adults.

The remarkable natural history research collection that Dickey created includes over 7,000 photographs, 50,000 bird and mammal specimens, field notebooks, and more than 10,000 important books and journals in vertebrate zoology. Following her husband's untimely death, Florence Van Vechten Dickey donated all of his collections to UCLA, where the books, journals, and photographic collections reside in the Louise M. Darling Biomedical Library.

Now a selection of 350 digitized photographs from the collection, representing a range of subjects and geographic areas, is available online through the California Digital Library (CDL)/Library of California's Environmental Information Resources (EIR) Web site at <http://www.eip.cdlib.org>. To reach the collection from the EIR main page, click on the "Projects" link under the "CDL Environmental Image Collections" heading in the sidebar, then click on the "UCLA Biomedical Library, Donald Ryder Dickey Collection" link. The collection can also be accessed directly at <http://www.eip.cdlib.org/eip/digital/ucla_biomed.html>.

The Dickey Collection will also be the focus of a special program on Wednesday, April 28, organized by the Friends of the UCLA Library. "Documenting Nature: The Collections of Donald Ryder Dickey" will offer wildlife lovers and naturalists a rare opportunity to explore the natural history of California and the West through this extraordinary collection. Katharine Donahue, head of the Biomedical Library's History and Special Collections, and Professor Blaire Van Valkenburgh of the UCLA Department of Organismic Biology, Ecology, and Evolution will provide a fascinating glimpse into this incredible collection, including its value today in support of research and teaching. The event will begin at 7:30 p.m. in the Biomedical Library History & Special Collection Division. Admission is free, but reservations are requested and can be made by phone at ext. 51201 or by fax at ext. 64109.