Library News for the Faculty

Fall 2000

In This Issue:

• ORION2 Adds Enhancements
• Digital Library Launches Projects
• California Digital Library Adds New Features
• Special Collections Celebrates Landmark Anniversary
• UCLA Library Staff News
• Gifts Section: Charles E. Young Research Library
• YRL Laptop Loan Program Launched
• Renew Semi-Annual Loans Now
• Our Favorite Electronic Resources

ORION2 Adds Enhancements

ORION2, the UCLA Library's Web-based information system, is approaching the first anniversary of its public launch, and a number of enhancements have been added over the past several months. Users can access ORION2 at <http://orion2.library.ucla.edu> from any computer with Internet access; no special software other than a Web browser is necessary.

Login Screen
The initial screen that required users to login with their library account number or as a guest has been eliminated. The opening screen is now the Quick Search screen, so users can begin searches immediately. Users who want to access My Account features will be prompted to enter their library account number when they click "My Account" on the banner or footer.

Email
An email feature is currently available that allows users to send individual records or lists of results. To use this feature, click on the email link near the top or bottom of the Results or Record screen, enter the email address(es) the record or results should be sent to as well as the address of the sender (optional), add an optional message, and click on the Send button.
     A more sophisticated version of this feature should be in place by the end of the fall quarter that will allow users to select multiple records from a results list and email only those records; additional details will be published in the next issue of Library News for the Faculty.

Other Coming Features
Users will soon be able to recall items checked out to other users from within an item record. Searching by call number should be in place on ORION2 by the end of the fall quarter. By the end of the winter quarter, users should be able to limit their searches to materials in a specific location.
     Also by the end of the winter quarter, search results will be presented in a more logical order. Search results currently appear as follows: first, records carried over from the Library's previous online catalog appear alphabetical order; then, records added to the system since ORION2 was launched appear in the order they were added.
     Once the new organizational rules are implemented, records will display in one of two ways. In the case of keyword searches, records will appear in the order of the date of publication from newest to oldest. In the case of records linked to headings (that is, results produced by searches other than keyword or numeric), the records will appear in alphabetical order. Users will continue to have the option to sort their results by author, title, subject, material, or ascending or descending date.

Other Recent Changes
ORION2 is now accessible to users anywhere with Internet access; it is no longer restricted to users on the campus network or dialing in through Bruin OnLine or Bruin OnLine Gold. The system's response time has improved significantly, and users can now use the navigation buttons on their browser as well as the navigation links within the system to move between screens. Visited links change color from bright blue to light blue, and a number of languages have been added to the limits menu.
     In My Account, users can view the list of materials currently checked out to their account and see titles of materials on request. Users can also renew materials, with the exception of those that have been requested by another user or are non-renewable for another reason; in those cases, a message appears following the item's due date to indicate that it is non-renewable.

Library staff are in the preliminary stages of organizing usability studies to gather information on other changes users would like to have made to ORION2. If you would like to participate in one of these studies, please contact Dawn Setzer by phone at 310/825-0746 or by e-mail at <dsetzer@library.ucla.edu>.

As the implementation of ORION2 continues and new features are added, updates will appear in future issues of Library News for the Faculty.

Digital Library Launches Projects

The creation of the UCLA Library's new digital library is well underway, with a Web site at <http://digital.library.ucla.edu> online, several projects in progress, and many more projects in the planning stages.

Two factors make the UCLA Library's digital library projects distinctive. First, organizers plan to develop a broad variety of projects spanning many disciplines, drawing from many different funding sources, and created in partnership with a range of collaborators. Second, instead of focusing exclusively on digitizing existing library content, organizers are looking for projects that test the possibilities in a broader context.

One example is a project with the Institute for Pure and Applied Mathematics (IPAM), a new National Science Foundation institute whose principal objective is to encourage cross-fertilization between the mathematical sciences and other scientific disciplines through a variety of programs. The digital library project will create a new model of scholarly communication by capturing, describing, and archiving the documents, images, and sound files that result from these programs for a permanent record to be archived on the IPAM Web site.

Another project, developed in collaboration with the Institute for Media Development, a Washington-based nonprofit organization, and Professor Edmond Keller, director of UCLA's James S. Coleman Center for African Studies, will preserve and offer access to the recorded broadcasts of the Voice of America's (VOA) African Division. Although VOA's broadcasts, conducted in English, French, Hausa, and several other African languages, are recognized as an important cultural resource, there is no archive of this material. Pending U.S. Senate approval of the preservation of the audiotapes, library staff will establish principles for preserving digital copies of the broadcasts and will make them accessible through a Web interface.

In conjunction with the California Digital Library, the Japanese American Relocation Digital Archive will bring together digital versions of materials held in the UCLA Library with those in libraries across the state, creating a more comprehensive resource than the individual institutions could provide.

Digital projects are also underway utilizing materials in the John C. Liebeskind History of Pain Collection in the Biomedical Library, a collection of oral histories, personal papers, archival records, group interviews, and bibliographies exploring the history of pain research in the post-World War II era; and the Archive of Popular American Music in the Music Library, a collection of sheet music, anthologies, arrangements for band and orchestra, and recordings on disc, tape, and cylinder that cover the history of American popular music from 1790 to the present.

And a recently completed project provides access to the S. Charles Lee Papers, held in the Research Library Department of Special Collections. Through the Web site at <http://digital.library.ucla.edu/sclee>, users can view images of buildings designed by this renowned architect, read descriptions of the buildings, and link to a finding aid for the collection.

Details on these projects and the Digital Library in general are available on the Web at <http://digital.library.ucla.edu>, and future issues of Library News for the Faculty will contain updates on projects. If you have a project you would like to discuss, contact Howard Batchelor, digital library coordinator, by e-mail at <howardb@library.ucla.edu> or by phone at extension 57657.

California Digital Library Adds New Features

Over the summer the California Digital Library (CDL), the virtual tenth library of the UC system, has added a number of new features and databases.

eScholarship The University of California has launched a new initiative to address the future of scholarly publishing, an issue of major concern to scholars and academic libraries alike. To support this initiative, the CDL has created eScholarship, a new Web site with links to a collection of resources supporting innovations in scholarly communications. Partners in the initiative include scholarly communities and societies in various disciplines, the UC Press, foundations and granting agencies, and InterLib, a suite of research projects funded by seven federal agencies including the National Science Foundation and NASA.

CDL Request
The CDL has expanded its Request service to UC undergraduates; it was formerly available to faculty, graduate students, and staff only. Users can use this service to obtain materials from the Melvyl Catalog and CDL-hosted databases (ABI/Inform, BIOSIS, Computer Articles, Current Contents, INSPEC, MAGS, MEDLINE, and PsycInfo) that are not held by the UCLA Library or available online.
     After conducting a search in these databases, users select the desired items, then use the Request button to initiate the interlibrary loan process electronically. Request also interfaces with ORION Express, so those signed up for this fee-based UCLA Library document delivery service can specify ORION Express on the user information screen to order delivery. Students may submit five requests per day; faculty, graduate students, and staff may submit 20 requests per day.

New Databases
Earthscape, produced by Columbia University Press, covers the earth sciences, including astronomy/remote sensing, ecosystems and the environment, geology and seismology, forestry, meteorology and climate, oceanography, and paleontology. Its contents include conference proceedings, seminars, lectures, and policy briefings; databases, datasets, and model systems; multimedia classroom resources; article abstracts and selected full-text articles; and full text and images of selected books and book chapters.
     And online access to approximately 80 titles published by Wiley InterScience has been added, bringing the total to more than 300. Users also have access to a number of reference works, including the Wiley Encyclopedia of Electrical and Electronics Engineering, Ullmann's Encyclopedia of Industrial Chemistry, and the Kirk-Othmer Encyclopedia of Chemical Technology.

All CDL resources can be accessed through the UCLA Library homepage at <http://www2.library.ucla.edu> or the CDL at <http://www.cdlib.org>. Access to some resources is restricted to users at public workstations on the campus network or dialing in from off-campus through Bruin OnLine or Bruin OnLine Gold.

Special Collections Celebrates Landmark Anniversary

The Department of Special Collections in the Charles E. Young Research Library (YRL) celebrates its fiftieth anniversary throughout this academic year.

The department provides primary resources for instruction and research in the humanities and social sciences. Its collections encompass rare books and pamphlets from the 15th-20th centuries; extensive manuscript holdings; an active oral history program, including transcripts, audiotapes and related materials; drawings, including original architectural drawings; early maps and atlases; photographs, prints and paintings; files of early California atlases; ephemera; and university archives.

An extensive exhibit entitled "A Measure of the Quality: Fifty Years of Donations" traces the history of the department by presenting selected materials collected over the years and highlighting the donors who have made these acquisitions possible. It is on view through December 29 in the YRL lobby and the department, located in room A1713.

A complementary exhibit of photographs taken by UCLA alumnus Thelner Hoover will be on view in the College Library Rotunda during the fall quarter. These photographs, which are held in the University Archives, a Special Collections unit, document the early days of the Westwood campus in the 1920s and 1930s.

A variety of special events are planned, culminating in a celebratory event to be held next March. Additional details will be featured in future issues of Library News for the Faculty.

UCLA Library Staff News

New Head of Special Collections. Victoria Steele has been named head of the Department of Special Collections at the Charles E. Young Research Library. She returns to the UCLA Library after 11 years as head of special collections at the University of Southern California Libraries; her prior positions at the UCLA Library include director of development (1986-88), head of the History and Special Collections Division in the Louise M. Darling Biomedical Library (1983-86), and Belt Librarian in the Art Library's Elmer Belt Library of Vinciana (1974-82).

New Head of Bibliographers Group. Ellen Broidy has been appointed as head of the Charles E. Young Research Library's Bibliographers Group. She comes to UCLA from the Libraries of the University of California, Irvine, where her positions included history and film studies librarian, lecturer in women's studies, library publications officer, and, most recently, interim collections manager. At UCLA she will oversee the department that develops and manages Research Library collections, which focus on the humanities, social sciences, education, public policy, and urban planning.

2000 Librarian of the Year. Kate Pecarovich, head of technical services for the Hugh & Hazel Darling Law Library, has been honored as the 2000 Librarian of the Year by the Librarians Association of the University of California, Los Angeles (LAUC-LA). The award cited her key role in the design of the new UCLA Law Library as a member of the building committee and chair of the collection configuration subcommittee, her contributions to the implementation of ORION2 as a member of the ORION2 data migration team, and her leadership of several major projects that converted records of Law Library holdings into a more accessible format. LAUC is the University of California's primary organization for professional librarian and governance affairs.

Gifts Section, Charles E. Young Research Library

What we do:

• Coordinate donations of books to the UCLA Library
• Sell new and used books, journals, etc. in our bookshop
• Conduct a silent auction every academic quarter

Where we are:

• Second floor, northwest corner of the Young Research Library
• Bookshop hours: Tuesdays, Wednesdays, & Thursdays from 10 a.m. to 4 p.m.; closed during finals week and intersessions

New & used books for sale in:

anthropology • archaeology • art & architecture • children's books • computer science • education • fiction-folklore-poetry • foreign languages • geography • history • linguistics • management • math • music • mystery & suspense • philosophy • political science • psychology • reference • science • sociology • theater • travel

There's more: we carry maps, musical scores, postcards, and a large collection of paperbacks. Individual titles are not inventoried; therefore, we cannot answer inquiries regarding specific titles.

Donations

Book donations may be dropped off during regular bookshop hours or left at the first-floor circulation desk at other times. If an acknowledgment is desired, accompany the donation with a note clearly stating name, address, phone number, and a description (including count) of the donation.

Monetary donations to the Library are handled by the Library Development Office at 310/206-8526.

What Happens to Your Donated Books

Every effort is made to utilize donated books to replace worn library copies. Those titles not added to the collection may be sold in the Gifts bookshop.

YRL Laptop Loan Program Launched

Laptop computers will be available at the Charles E. Young Research Library (YRL) this fall. Staffed by the College Library Instructional Computing Commons, the program will have 20 laptops available for loan periods of three hours.

The computers will be Pentium II lap-tops with ethernet capability and equipped with word processing programs, Web browsers, e-mail access, and graphics and instructional software. The loan station will be located on the first floor adjacent to the Reference Department and will be open Monday-Thursday 10 a.m.-10 p.m., Friday 10 a.m.-5 p.m., Saturday 10 a.m.-4 p.m., and Sunday 1-9 p.m. during academic quarters.

The laptops can be used anywhere inside the Research Library. Plug-in ports on the exterior walls of the first and second floors have been activated to offer Internet access for the borrowed machines and for users with their own laptops.

Renew Semi-Annual Loans Now

If you have items checked out on semi-annual loans due November 1, 2000 (Arts, Music, and Research libraries and SRLF materials only), please renew them now.

You can renew materials in four ways:

• send an e-mail at <url-circ@library.ucla.edu> with your library account number; your materials will be renewed, and a confirmation message will be sent.
• online through My Account on ORION2.
• by phone at 310/825-9188 (Monday-Thursday 9 a.m.-10 p.m.; Friday-Saturday 9 a.m.-4 p.m.; Sunday 1-9 p.m.)
• visit the circulation desk in any library unit.

Please note that materials that have been requested by another user cannot be renewed.