Fall 2002
In This Issue
ORION2 Adds Enhancements
Several new features have recently been added to ORION2 (<http://orion2.library.ucla.edu>), the UCLA Library's World Wide Web-based information system.
Call Number Search In Place
Call number searching has been added to the Power Search screen. Select "(caln) call number" from the "Call Number Search Only" section at the bottom of the drop-down menu of indexes, enter the call number in the search terms box, then click on the Call Number Search button.
This search can be used to search for an exact call number and to browse a range beginning with a general call number. For best results when searching for an exact call number, use exact spacing and punctuation. To browse a list of call numbers, enter the first part of the call number (e.g., PS3505); the results will begin with that number. Note: this search will not work with the Numeric Search button.
Truncation and Wildcard Usage
Truncation and wild card symbols can now be used in all search terms to produce more variations in search results.
The # (pound sign) symbol can be used to match any single character in a search term. For example, the search term "wom#n" will produce results with both "woman" and "women" in them.
The ? (question mark) symbol can be used to match multiple characters at the end of a search term. For example, the search term "mineral?" will produce results with "mineralogy," "minerals," etc. There must be at least two characters at the beginning of a search term for the truncation symbol to produce results. For instance, "smi?" will produce results, but "s?" will not.
Email Notices Instituted
The Library has begun to send recall, hold, and overdue notices via email. All library cardholders whose accounts contain an email addresses will receive notification of recalled items, items available for pick-up, and overdue items by email instead of U.S. mail. This will enable the library to send users information more quickly and will also save staff time, paper, and postage expenses. Library email notices can be identified by the sender (UCLA Library) and the subject (recall, requesthold, or overdue).
Additional updates on new ORION2 features will appear in future issues of Library News for the Faculty.
ORION2 Replacement Update
As announced earlier this year, the UCLA Library has begun to search for a replacement for the software that operates ORION2, its online information system. This move became necessary when the company that created the software was purchased last year by another library technology firm, which has decided to freeze development on the software.
Working with a functional sponsors group of UCLA faculty and students appointed by Jim Davis, associate vice chancellor for information technology, the Library drafted the following research, decision-making, and implementation plan.
During the first half of 2002, Library staff members gathered information about state-of-the-art library information systems through vendor presentations on campus and site visits to several large university libraries using those systems. A user needs assessment was also conducted through both surveys and focus groups of faculty and students.
Although the information-gathering process revealed that there are a number of robust, well-developed systems available, the Library's administration, in consultation with the functional sponsors group, decided to proceed with a formal Request for Proposal (RFP) to select the one that best meets UCLA's needs. The RFP will be issued in October with a submission deadline in December.
In the meantime staff members will work with the functional sponsors group to structure the evaluation process. That process will probably include on-campus presentations from the short-listed vendors, including sessions targeted at faculty. And an extensive "reference check" will be conducted, in which library staff will talk to their colleagues and faculty and graduate students will be encouraged to talk to their colleagues at universities using the various systems to assess their satisfaction with the systems.
The winning system should be identified in the spring, with the implementation process beginning during the summer. The goal is to have the new system online during Summer 2004.
Further information is available on the Web site at <http://www.library.ucla.edu/otng/index.html>, and future issues of Library News for the Faculty will contain progress reports on the process. Updates may also be issued more frequently by email, if developments warrant, by the Library and by Jim Davis on behalf of the ORION2 Advisory Committee.
What's New with the California Digital Library
The California Digital Library (CDL), the virtual tenth library of the UC system, is in the midst of a major transition for its Melvyl Catalog and hosted databases.
Melvyl Catalog
A prototype of the new Melvyl Catalog at <http://mel-t.cdlib.org> is now available; a telnet interface (<telnet://lotje.ucop.edu>) is also available. Both are operating with a small database of approximately 630,000 records, which is about 3% of the catalog.
The full production catalog will be released to the public late in the fall. However, users are encouraged to use the feedback forms available on both versions, and a third round of usability testing will take place in late fall.
System features include general keyword searching, phrase and proximity searching, music searching and display, call number searching, electronic resources limits, results sorting, support for multilingual characters, and name and subject cross references.
The current version of the Melvyl Catalog will continue to operate in parallel with the new version for the 2002-03 academic year to provide a transitional period for users to familiarize themselves with the new system.
Database Transitions
The transition from the CDL-hosted interface for journal article databases to interfaces provided by outside vendors will be completed by the end of 2002.
The transition has been completed for ArticleFirst, Ei Compendex*Plus, ERIC, GeoRef, MEDLINE (now PubMed), MLA International Bibliography, PAIS International, PapersFirst, Proceedings, RILM Abstracts of Musical Literature, and WorldCat.
Users currently have a choice between the CDL-hosted interface and the vendor interface for ABI/INFORM; Anthropological Literature; Art Abstracts; Art Index Retrospective; Avery Index to Architectural Periodicals; Bibliography of the History of Art; BIOSIS Previews; Chicano Database; Computer Database; Current Contents; English Short Title Catalogue; FRANCIS; History of Science, Technology, and Medicine; Index to 19th-Century American Art Periodicals; INSPEC; Magazine and Journal Articles; Newspaper Articles; PsycINFO; RILN Bibliographic File; and SCIPIO. However, the CDL-hosted interface will be retired on December 31, 2002.
These databases are all accessible through the "Article Databases" drop-down menu on the CDL Collections Web page at <http://www.cdlib.org/collections>.
New Director Named
Daniel Greenstein has been named as CDL university librarian and executive director. Greenstein was previously director of the Digital Library Federation, which consists of 28 leading research libraries that are pioneers in the use of electronic information technologies to extend their collections and services.
Greenstein earned his B.A. and M.A. from the University of Pennsylvania and his Ph.D. from Oxford University in 1989. His academic career has included appointments in modern history at Glasgow University, director of the Glasgow University Arts Faculty Computing Facility, and founding director of the Arts and Humanities Data Service of the United Kingdom, where he led the strategic and operational development of a digital information service to support arts and humanities research and teaching at higher education institutions in the U.K.
New Location for Arts Library
Due to the renovation of Dickson Art Center, the Arts Library has moved to a temporary facility in 1400 Public Policy Building. Library phone numbers remain unchanged.
The new facility includes network connections for laptop computers and a multipurpose conference room that is available for library instruction.
Further information on library hours, collections, and services is available on the Arts Library Web site at <http://www.library.ucla.edu/arts>.
UCLA Digital Library Collaborates on Music Archive
The UCLA Digital Library Program at <http://digital.library.ucla.edu> has joined forces with Johns Hopkins University and Indiana University to create a virtual catalog of digitized sheet music in the United States. The project gathers data from large collections of American popular music to create a central searchable repository of descriptive information about the digitized songs in these collections.
The initial catalog will include information about digital sheet music at Johns Hopkins, Indiana University, the Library of Congress, and the UCLA Music Library, which holds some 450,000 pieces of sheet music in a collection founded by Meredith Willson. Selected songs from the UCLA Archive of Popular American Music (APAM) can be seen and can soon be heard as well; streaming audio files made from the library's large collection of 78 rpm recordings will be online in early 2003. Covers are digitized as well as sheets, illuminating the historical context of the songs and sometimes offering surprising testimony to their popularity.
Many thousands of pieces of music have already been digitized throughout the U.S., but the impetus to collaborate on this project comes from the growing success of the Open Archives Initiative Metadata Harvesting Protocol, an enabling technology that allows metadata stored in databases to be "harvested" and compiled in central registries that provide an interface to many collections. The unique identifier of each record allows the user to access the digital copy of the song within the local collection. The Open Archives Initiative, invented to gather information about e-prints, owes its appeal to the fact that it unites metadata but does not impose conformity on the digital objects that it identifies.
UCLA Library Staff News
Interim University Librarian. With the retirement of Gloria Werner on June 30, Alison Bunting will serve as interim university librarian through December 2002, as the search for a new university librarian takes place. Bunting is deputy university librarian and has been head of the Louise M. Darling Biomedical Library since 1984.
New Head of YRL Reference and Instructional Services Amos Lakos has been appointed as head of the Charles E. Young Research Library Reference and Instructional Services. Lakos comes to UCLA from the University of Waterloo in Canada, where he was senior liaison librarian in information services and resources at the Dana Porter Library. He earned a B.A. in international relations from Hebrew University in Jerusalem and an M.L.S. from the University of British Columbia.
2002 Librarian of the Year. Alice Kawakami, digital services librarian at the College Library, has been named the 2002 Librarian of the Year by the Librarians Association of the University of California, Los Angeles (LAUC). The award recognizes Kawakami's efforts over the past two years to establish and expand the Library's online reference service at <http://help.library.ucla.edu>. LAUC is the University of California's primary organization for professional librarian and governance affairs.
Library Services for the Faculty
Reference Services: Online and In Person
- Librarians in each library answer reference and research questions and provide assistance with research methodologies to identify, select, and use appropriate sources. The newest form of reference assistance is online at <http://help.library.ucla.edu> in real time over the Web. This service is available Monday through Thursday from 9 a.m. to 5 p.m. and Friday from 9 a.m. to 2 p.m.
Reference assistance is also available through traditional means such as in person at reference desks in each library, by telephone, or through email.
More Convenient Document Delivery Options
- Now it's even easier for UCLA faculty, staff, and students to request and obtain items from campus and off-campus libraries. Options include the fee-based ORION Express services as well as new choices for interlibrary loans.
ORION Express
- ORION Express (<http://www.library.ucla.edu/docdelivery/orion_express.html>) offers registered users the convenience of book and document delivery from UCLA libraries for as little as $3.25 per request. Requests can be submitted through a link in individual records in ORION2 (<http://orion2.library.ucla.edu>), the Library's catalog.
New this year is a Web delivery option for journal articles and book chapters. Journal articles and book chapters can also be sent by campus or U.S. mail, held for pick-up at the campus library of the recipient's choice, or faxed.
Users must pre-register for ORION Express services. Visit the Web page at <http://www.library.ucla.edu/docdelivery/orion_express.html> for further information.
Registered users can also select ORION Express as their delivery option for UC-eLinks and Request in the California Digital Library's (CDL) Melvyl Catalog (see below). There are no charges for requests filled from outside of the UCLA Library system.
UC-eLinks
- Available in databases licensed by the CDL, UC-eLinks enables users to move easily from a citation for an article or book to the item itself. If the item is available online, UC-eLinks will provide a link to the electronic version. If it is available in print, UC-eLinks will search for a library that owns it (in the case of journal articles, the search is for the journal in which the article appears). For the print item, users will have the option to request that it be sent to them through document delivery options including CDL Request (see below) or interlibrary loan. Further information is available in the online user guide at <http://www.cdlib.org/guides/ucelinks>.
Request
- Request enables users to obtain items they have located in the CDL's Melvyl Catalog. If the item is located at another UC campus and not at UCLA, it will be delivered to the UCLA library of the user's choice free of charge. Registered ORION Express users can also place ORION Express requests for UCLA-owned items through Request. Further information is available in the online user guide at <http://www.cdlib.org/guides/request>.
New Delivery Method for Interlibrary Loan
- Interlibrary loan requests for journal articles or book chapters that are placed through the Library's online form will now be delivered via the Web. If the loaning library is able to scan the article or chapter, it will be stored on a library server, then the user will receive an email message with the URL for the item. The material can be read, printed, and/or download using Adobe Acrobat version 4.0 or higher, which can be downloaded free of charge. Interlibrary loan services and information are available online at <http://www.library.ucla.edu/ill>.
Borrowing Limits To Be Instituted
- At the recommendation of the Academic Senate Committee on Library, the UCLA Library will institute a borrowing limit of 200 items that can be checked out on any one library card at any one time.
The borrowing limit will go into effect on Monday, January 6, 2003, at the beginning of the winter quarter for students and staff and on July 1, 2003, for faculty. This will provide time for users with more than 200 items checked out to review their accounts and return items as needed.
To assist in the review process, an inventory list will be sent to all faculty in October 2002 and April 2003, listing all items checked out as of the date the list is generated.
The policy has been established in order to provide the widest possible access to library materials for all users. It also saves Library resources from being spent in interlibrary loan costs.
Information Literacy Services
- Whether for a quick introduction to searching the Library catalog or for an intensive integration of information skills with teaching objectives and class assignments, the Library offers a variety of instructional services through the Information Literacy Initiative.
For more information, visit the Web page at <http://www.library.ucla.edu/infolit>. To learn more about the initiative or discuss individual priorities, contact Eleanor Mitchell, director of the initiative and head of the College Library, by phone at extension 63593 or by email at <emitchel@library.ucla.edu>.
General Tours and Orientation Sessions
- Most campus libraries offer general tours of their facilities and orientation sessions to frequently used resources and services at the beginning of the fall quarter. Sessions can also be scheduled at other times upon request. For a schedule, visit the Web page at <http://www.library.ucla.edu/instruction>.
Workshops and Seminars
- Several libraries offer in-depth workshops and seminars on resources of particular interest to their users. For a current list, visit the Web page at <http://www.library.ucla.edu/instruction>.
Course-Related Instruction
- Instruction in research methods and the use of specialized sources is an effective way to ensure that students know how to proceed with research on an assignment. Librarians offer individual and small-group consultations to faculty, students, TAs, and RAs; give presentations to classes tailored to the subject of the course or an assignment; conduct sessions on how to find, select, and evaluate information sources in all formats available locally, regionally, or virtually; and present demonstrations of electronic resources, including Internet tools and resources. Visit the Web page at <http://www.library.ucla.edu/support/classroom.html#contacts> to arrange an instructional session.
Adjunct Information Literacy Courses
- The most effective way for students to understand, apply, and retain information skills is to integrate them into class assignments already planned for a course. Librarians can work with faculty to design a library-supported, one-credit adjunct course with a curriculum that parallels the parent course and teaches information-seeking skills directly relevant to class content and assignments. To discuss creating an adjunct course, contact Eleanor Mitchell, director of the initiative and head of the College Library, by phone at extension 63593 or by email at <emitchel@library.ucla.edu>.
Information Competence at UCLA
- The Library conducted an assessment of UCLA undergraduates' information competency in 1999. The full report is available online at <http://www.library.ucla.edu/infocompetence>.
Reserve Services
- Materials that are assigned as required reading in a class can be placed on reserve in a campus library to facilitate access by all students. All libraries use ERes (<http://ereserves.library.ucla.edu>), an online reserves system.
Information for faculty and TAs about reserve services, including deadlines, policies, and which library to use, is available on the Web page at <http://www.library.ucla.edu/reserves/eres_facta.html>. Lists of reserve materials can also be submitted electronically through an online form linked from that page.
To optimize student access, Reserve Services will provide electronic access whenever possible for the following items: articles, lecture notes, exams, problem sets, and other materials required for classes. This eliminates the need for restricted loan periods, limited numbers of copies, and multiple copies of articles and allows students to access items 24 hours a day from virtually anywhere. ERes also links into the Library's catalog so students can check the circulation status of books on reserve before coming to the library.
Alternatives Models of Scholarly Publishing
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BioMed Central Offers Scholarly Publishing Alternative
Through the California Digital Library (CDL), the UC system has become an institutional member of BioMed Central at <http://www.biomedcentral.com>, which provides free, full-text access to all original research papers published in its 60+ online, peer-reviewed journals in biology and medicine.
This independent publishing house offers a valuable alternative form of scholarly communication and promotes open dissemination of peer-reviewed research. UC's membership allows publication of articles from UC faculty members free of charge (non-members are charged $500 per article); the author retains copyright and can continue to circulate his or her research through other means. The peer review process generally takes 8-10 weeks, then articles are published on the day of acceptance or shortly thereafter and are indexed in PubMed.
BioMed Central publishes journals in areas including anesthesiology, blood disorders, biochemistry, biology, biotechnology, cancer, dermatology, ecology, endocrine disorders, gastroenterology, genetics, geriatrics, immunology, infectious diseases, medical ethics, neuroscience, nursing, ophthalmology, pediatrics, pharmacology, physiology, psychiatry, public health, urology, and women's health. A complete list of journals and information on manuscript submissions is available online at <http://www.biomedcentral.com>.
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CDL Launches eScholarship Repository for Pre-Publication Scholarship
The California Digital Library (CDL) has launched the eScholarship Repository (<http://repositories.cdlib.org>), a new central location for pre-publication scholarship from faculty in the humanities and social sciences throughout the UC system. Using tools co-developed with the Berkeley Electronic Press, the repository offers persistent, easily discoverable access to conference and working papers.
Initial contents come from a group of early-adopter UC social science research units that migrated existing working papers to the repository and are using it to publish current scholarship. They include the Berkeley Olin Program in Law and Economics, Institute of Business and Economic Research at Berkeley, Institute of Industrial Relations at Berkeley, Institute of Social Science Research at UCLA, Institutes of Transportation Studies at Berkeley and Davis, and the University of California Transportation Center.
The University of California International and Area Studies (UCIAS) Digital Collection is also available through the site. The upper level of a two-tiered system, the UCIAS Digital Collection draws on working papers from UCIAS-affiliated research units throughout the UC system. If a working paper is submitted to the peer review process and successfully passes peer review, its published in the UCIAS Digital Collection while the original working paper remains in the eScholarship Repository. Further information is available online at <http://repositories.cdlib.org/uciaspubs>.
The eScholarship Repository offers a user-friendly, flexible method of posting and organizing working papers. It accommodates submission and display according to series, center, or research unit; automatically generates Adobe Acrobat (PDF) versions of papers; automates and streamlines the site administrator's workflow; and allows users to sign up for a service alerting them to new content.
The CDL has created this and other digital repositories in response to an expressed need by UC scholars and researchers for alternative publishing mechanisms. It has committed to maintain access to these materials over time, regardless of software and platform changes. The repository represents an important component of the CDL eScholarship program, whose mission is to experiment with new technologies and the Web to provide better support to research and teaching.
